Explore this page to learn more about ICPA Qld, the role of our branches and how you can contribute to our advocacy efforts. If you have any questions, please contact the ICPA Qld Team.
Information for Branch Executives
Congratulations on taking on a Branch Executive role. Our branches are the foundation of ICPA Qld, and your contribution is vital to our ongoing success.
For further information or assistance, please contact your State Council Branch Mentor, who is available to provide guidance and support.
What is a Branch Mentor?
Learn more about the role of a Branch Mentor and find your mentor's contact details on your Branch page.
Branch Resources
The resources below provide practical guidance to help you understand your role and responsibilities.
Please review these basic templates for meeting minutes and adjust them to suit the specific needs of your branch. If you need any assistance, contact your branch mentor.
Branch Page Update
ICPA Qld Risk Management
If your branch is planning to host an event or activity, you MUST complete a Risk Management Form and return via email to the Qld Treasurer as soon as possible before your event.
The documents below will assist you in planning and ensuring a safe and successful event for all involved. Please review them carefully and reach out if you need any further guidance. The Risk Management form can be downloaded, completed digitally and returned via email.
State Council Lobby Process
We would like to take this opportunity to provide new members and delegates with an overview of how ICPA Qld State Council operates.
ICPA Qld Inc. oversees several Portfolios, including:
- Boarding Schools/Hostels/Non-State School
- Communications
- Curriculum
- Distance Education
- Early Childhood
- Financial Assistance
- Schools - Facilities
- Schools - Students & Staffing
- Specific Needs
- Tertiary, Trade & Training
- Travel
Each Portfolio is guided by a Policy, which is formulated based on the motions carried at the State Conference.
How Policy Guides Advocacy
Following the State Conference, at the post-conference meeting and November delegations, State Councillors update their Portfolio Policies to reflect newly carried motions. These policies then guide all lobbying efforts with the government.
It is important to note that ICPA State Council cannot act outside of policy, as this would go against our constitution and fail to represent the majority of our members.
Preparing Motions for State Conference
Before submitting a motion, we encourage branches to:
- Review the most recent Policy document relevant to the motion
- Read the latest Portfolio Report to understand ICPA Qld’s current position on the issue.
- Gather supporting information, such as real-life examples from members.
If your branch has members with specific situations relevant to your motion, please use the Member Case Study template to help State Council strengthen its advocacy. Member Case Studies are vital to effective lobbying!
For any further guidance, please don’t hesitate to reach out.
Branch Hints for Motions
If your branch is considering motions for State Conference, the How to Write Motions for State Conference PowerPoint can be a helpful resource. It provides an overview of ICPA processes and guides members, especially those new to ICPA, on how to draft effective motions.
Click here for additional support in writing motions. A Branch Motion template is also available to assist with proper formatting.
Qld Conference Procedure
Now that you’re at conference with your motion, you might be wondering what to do next. How do you move, second, and explain your motion? What happens if you need a word change or an amendment? What is a floor motion?
The Guide to Conference Procedure will answer these questions and help you navigate the process confidently.
Councillor & Member Progress Flowchart
After your branch motion is submitted at State Conference, it follows a clear process. The Branch motion flow chart outlines the progression from State Conference through to delegations, the mid-year meeting, and ultimately to the next State Conference, where progress on previous motions is reported.
Print out the flow chart and bring it to branch meetings, especially for new members, so they can see how their concerns are addressed and acted upon.
Queensland State Council Rules of Debate
ICPA Qld follows the Renton Rules of Debate during all meetings. For more detailed information, please refer to our Rules of Debate fact sheet.
Previous State Conference Motions and Minutes are available for your reference.
